WEEKLY TIMESHEET, DRIVING
Filled in weekly, signed by the client · Regulation 12, Conduct Regulations 2003; Road Transport (Working Time) Regulations 2005
Before you fill this in, the two things that usually go unsaid
YOU ARE PAID WHETHER OR NOT THIS COMES BACK SIGNED. Regulation 12 of the Conduct Regulations says an employment business must not withhold a worker's pay because it has not received a signed timesheet, or because the client has not paid us. We may check that the work was actually done, and that is all it entitles us to do. If a signature is missing we chase the client, not you.
Get it in by 11am Monday if you can. That is so we can process it in the same run, not a condition of being paid. Late paperwork is an administrative problem and we will not turn it into a financial one for you.
Week ending: ______________ Driver: ______________________________ Reference: __________
Client: ______________________________________ Site: ______________________________________
| Day and date | Night out | Start | Finish | Break | Paid hours | PoA hours | Hours worked elsewhere |
|---|---|---|---|---|---|---|---|
| Monday ______ | ☐ | ______ | ______ | ______ | ______ | ______ | ______ |
| Tuesday ______ | ☐ | ______ | ______ | ______ | ______ | ______ | ______ |
| Wednesday ______ | ☐ | ______ | ______ | ______ | ______ | ______ | ______ |
| Thursday ______ | ☐ | ______ | ______ | ______ | ______ | ______ | ______ |
| Friday ______ | ☐ | ______ | ______ | ______ | ______ | ______ | ______ |
| Saturday ______ | ☐ | ______ | ______ | ______ | ______ | ______ | ______ |
| Sunday ______ | ☐ | ______ | ______ | ______ | ______ | ______ | ______ |
| Total | ______ | ______ | ______ |
Paid hours and PoA hours are separate columns on purpose. A period of availability is not working time and does not count towards your 48 hour average, so putting it in the wrong column changes your average as well as your pay. What counts and what does not.
Hours worked elsewhere means any driving or other work for anybody else this week, including a second job. It counts towards the same 48 hour average and we cannot work yours out without it. This column is not about checking up on you.
Expenses
Agreed with the client before you spent it, and with a receipt. Anything agreed in advance we will pay whether or not the client reimburses us.
1. ____________________________________________ £ __________
2. ____________________________________________ £ __________
3. ____________________________________________ £ __________
Was there anything about the work that made the rules hard to keep?
A run that would not fit inside the hours. Nowhere legal to stop at the delivery. A load hours late with the same deadline on it. A tip that held you past your rest. Say so here. It goes against the booking and not against you, and it is how we get it changed. Leaving it blank is fine and saying something will never cost you the assignment.
_______________________________________________________________________
_______________________________________________________________________
Driver
I confirm these hours are correct, that I have taken the daily and weekly rest the drivers' hours rules require, and that the hours I have worked this week, including any for another employer, are within the working time limits.
Name: ____________________________
Signature: _________________________ Date: __________
Client
We confirm the hours shown are correct and accept a charge for them on the terms already agreed. Signing confirms the hours only. If the standard of work was not what you expected, tell us and we will deal with it; please do not use a signature as the way to raise it, because that leaves the driver waiting on a decision that is not about their hours.
Name: ____________________________ Position: ______________
Signature: _________________________ Date: __________
Ours
We confirm that we booked this driver for work we believed could be done inside the drivers' hours and working time rules, and that where the answer to the question above is not blank, we will take it up with the client and record it against the booking. How infringements are handled.
HIRINGUK LTD, company number 17414012. Weekly timesheet, driving, version 1.0. Reviewed at least once a year and whenever the law changes. © HIRINGUK LTD. This document is issued under Regulation 12, Conduct Regulations 2003; Road Transport (Working Time) Regulations 2005.